Job Description

Location: Albany, NY Category: Promotional Posted On: Wed Oct 8 2025 Job Description:

The College of Emergency Preparedness, Homeland Security, and Cybersecurity (CEHC) at the University at Albany is hiring an Administrative Manager for the Emergency Management / Homeland Security department. The main role is to provide administrative support to help faculty be more effective in teaching and research by managing academic, fiscal, and personnel matters. The Administrative Manager will handle tasks that help the Chair, faculty, staff, and students work well together, as well as coordinate with University offices and outside agencies. The position will also connect the Dean's office with other departments and units across the University.

Primary Responsibilities:

• Manage all fiscal account activity in State, UAlbany Foundation, and Research Foundation accounts.
• Consult with and advise the Vice Dean and Assistant Dean of Finance & Administration regarding budget planning and implementation.
• Develop, implement and monitor all budget and expenditure requests and review the reconciliation of expenses for accuracy.
• Assist faculty with preparing budgets for grant proposals and provide administrative support in monitoring their awards.
• Manage department academic affairs support, including enrollment management, course scheduling, recruiting, advising and alumni affairs
• Provide oversight for the Department's human resource/personnel matters; assist in onboarding for Department staff, faculty and student personnel.
• Serve as Department liaison, troubleshoot issues with all campus administrative offices including the College Dean's Office, Information Technology, Graduate Education, Registrar, Institutional Research, International Programs, Payroll, Human Resources Management, Facilities Management, Purchasing, Accounting, Summer Sessions, and Undergraduate Education.
• Participate in CEHC's financial, personnel and resource planning activities.
• Supervise work-study students and student assistants assigned to the department office. Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication.
• Other reasonable duties as assigned

Functional and Supervisory Relationships:

• Reports to Chair of Emergency Management / Homeland Security Department
• Supervises the following positions: one graduate assistant (PhD student)

Job Requirements:

• Ability to multitask and adjust priorities
• Demonstrated ability to develop inclusive and equitable relationships within our diverse campus community
• Ability to support diversity, equity, access, inclusion, and belonging relative to their role
• Evidence of strong interpersonal and communication skills.
• Evidence of strong organizational skills and attention to detail.
• Ability to work independently and in a team.

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• 2 years of professional experience in an administrative capacity
• Proficiency with Microsoft Office (e.g., Word, Excel, Outlook)
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• MS/MA from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization.
• Higher Education administration experience
• Experience using Oracle BI and SLATE

Working Environment:

• Typical office environment

  
  

Professional Rank and Salary Range: SL3, $57,151

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.


THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

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