Job Description
Our client, a Hedge Fund, is seeking an experienced and motivated individual to support several Partners and Managing Directors on a wide range of personal, non-business-related tasks. In addition, this person will also manage the Administrative team and provide administrative support to various other teams throughout the firm. This is an ideal and multifaceted opportunity for a smart, trustworthy, detail-oriented problem-solver who is as comfortable coordinating a multi-stop international trip as giving the hottest food recommendations in NYC. This firm is dynamic and looking for a person with no ego and happy to pitch in attitude. This role is in office 3x a week.
RESPONSIBILITIES: - Travel planning, both personal and business, including researching and booking hotels or vacation rentals, flights, trains, restaurant reservations, private chefs, car services, car rentals, tours, and activities
- Bookkeeping and recordkeeping tasks such as paying bills, managing bank accounts, maintaining documents for tax and estate reporting, and processing and tracking charitable donations
- Dinner and event research for special occasions and business gatherings
- Personal needs ranging from home projects or purchases and car repairs; scheduling doctor’s visits, and submitting medical and dental claims; assisting with gift shopping, personal purchases, package deliveries and returns; sourcing and arranging pet care; to various ad hoc research projects
- Calendar management and coordination of personal and business appointments
- Management and day-to-day oversight of the firm's receptionist and team of administrative assistants
- Coverage of corporate administrative positions and needs (e.g., HR scheduling, expense reporting)
REQUIREMENTS: - High integrity, discretion, and trustworthiness
- Strong analytical skills, problem-solving, judgment, and attention to detail
- Ability to efficiently juggle several projects and various demands simultaneously, with a positive, no-task-too-small mentality.
- Excellent written, interpersonal, and communication skills
- 10+ years’ experience as a Personal/Executive Assistant
- Prior management experience is a plus but not required
SALARY: $110-130K (base) + discretionary bonus + 100% covered health, dental and vision + 401(K) and match + free peloton membership + gym reimbursement + 25 PTO days and much more
HOURS: 8:30am-6:00pm + flexibility for minimal OT as needed
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