Job Description

Surgical Pathology Coordinator II BWH Pathology Main Office Location Boston, MA (Mission Hill area) :

Surgical Pathology Coordinator II BWH Pathology Main Office - (3269149)

GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.

Working under the direction of the Administrative Manager, the Surgical Pathology Coordinator is responsible for the registration and insurance verification of consult cases received by the Pathology Service; the accessioning of specimens according to approved protocols. Documentation of materials received for all consult cases. The Surgical Pathology Coordinator will work under general supervision and perform clerical and technical functions required for core front-end laboratory operations. Will serve as the liaison between clients and BWH Pathology, managing the process for consult services and following up on the timely receipt of slides and blocks.

The Surgical Pathology Coordinator will provide registration, accessioning, distribution of consult cases and serve as the primary liaison to clients.

Registration of patients for BWH Pathology consult services.

Independently, under general direction from the Administrative Manager:

• Opens and organizes package of materials sent for consult review.

• Reviews consult material received and verifies materials received equals the description of materials sent by the institution.

• Independently troubleshoots missing reports, materials, patient demographics, insurance, and billing and alerts sender of any discrepancies.

• Determines if case is to be billed to patient's insurance or to an institution.

• If case is to be billed to patient's insurance, patient must be registered with an MRN and CSN number.

5a. Registration includes insurance verification of patients within EPIC or other resources and the provision of a Medical Record Number using EPIC.

5b. Accurately and comprehensively collects and verifies demographic and financial information from patients and/or their representatives in a sensitive and timely manner.

5c. Verifies patient insurance coverage with Third Party Payors and determines eligibility by utilizing appropriate technology.

• If case is to be billed to institution, selects the appropriate client information in PowerPath.

• Serves as the primary contact to clients to obtain essential specimen and/or patient information and seek clarification or request missing information.

• Conducts follow-up research to obtain information not available at time of registration, as needed. May need to contact physician offices to obtain essential date for specimen processing and billing.

Accessioning into PowerPath

Accessions case into Pathology LIS (PowerPath) following established procedures.

• Determination of Department or Private Consult will be determined following established procedures.

• Enters information in PowerPath after careful evaluation of requisitions with close attention to detail.

• Proofreads all material to verify accuracy and quality control (review to include proofreading requisition) and accession materials, using two patient identifiers throughout process.

• Creates and prints barcoded labels for slides and blocks; labels materials ensuring accession # matches slides and blocks.

• Puts case in slide file folder along with corresponding requisition and pathology report(s) and scan into delivery location.

Distribution of Cases

• Responsible for the distribution of consult cases to appropriate staff pathologist for their review.

• Cases should be distributed according to established procedures for rush/priority cases.

• Department consults are delivered to the service shelf or mailbox.

• Private Consults are delivered to the pathologist's mailbox.

• Communicate with the supervisor when issues arise around priority/triaging cases.

• Initiates and maintains communication with the supervisor regarding service issues, complex cases, difficulties, and circumstances requiring special attention.

Additional Responsibilities

• Type final reports.
• Responsible for proofreading, editing and ensuring accuracy on all levels.
• Scans requisition and outside pathology reports into the laboratory information archiving system.
• Prints billing invoices as requested and faxes to billing office.
• Covers the reception desk to support incoming calls and inquiries.
• Performs miscellaneous administrative task including faxing documents, preparation of materials for courier pickup, and delivery and pick-up of materials in the medical campus.
• Assists Administrative Manager with training of Surgical Pathology Coordinator I.
• Maintains established departmental policies, procedures, and objectives, including the areas of quality assurance, safety, environmental affairs and infection control.
• Performs all other duties and responsibilities as directed.

QUALIFICATIONS: (Must be realistic, neither overstated nor understated and related to the essential function of the job.)

Knowledge and use of intermediate medical terminology.

Experience in a healthcare or laboratory setting preferred.

PowerPath, EPIC knowledge preferred, but not required.

Intermediate knowledge of Microsoft Office application required.

Ability to type 60 WPM and complete data entry with a high level of accuracy.

EDUCATION: Specify minimum education and clearly indicate if preferred or required

High School Diploma or GED required.

Associates Degree preferred.

EEO Statement

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment

Primary Location MA-Boston-BWH Boston Main Campus Work Locations BWH Boston Main Campus 75 Francis St Boston 02115 Job Admin/Clerical/CustService-Other Organization Brigham & Women's Hospital(BWH) Schedule Full-time Standard Hours 40 Shift Day Job Employee Status Regular Recruiting Department BWH Pathology Job Posting Jan 2, 2024

Job Tags

Full time, Shift work,

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