Job Description

Seeking a full-time Diversity and Inclusion Assistant for an onsite role.

Responsibilities:

• Provide administrative support for all aspects of Diversity & Inclusion focused programs and events related to professional development and training, affinity groups/networks, heritage month events, and diverse recruiting and pipeline programs (creating invitations, guest lists, tracking RSVPs, responding to follow up questions, catering, and conference room needs, etc.)
• Coordinating and tracking Firm sponsorships of diversity events and partnerships with strategically aligned organizations (processing invoices, coordinating ad submissions, communicating with internal and external stakeholders about programs, and coordinating invitee lists).
• Processing and tracking all Diversity & Inclusion expenses and invoices.
• Monitoring the Diversity & Inclusion team Outlook inbox and forwarding or responding accordingly.
• Updating the Diversity & Inclusion intranet page(s) and helping develop content.
• Assisting with industry and market research projects.
• Managing the CDIO’s calendar, travel, and expenses.
• Preparing various monthly reports.
• Providing support for special retreats and events.
• Booking conference rooms for meetings, trainings, etc.
• Managing logistics of visits of firm consultants including booking hotels, conference rooms, organizing attorney meeting schedules, etc.
• Updating distribution and membership lists for various Diversity & Inclusion groups.
• Memorializing meeting notes and minutes at various D&I meetings.
• Scheduling and coordinating all Diversity & Inclusion Committee meetings.

Requirements

• 3+ years of administration support experience in a professional services, corporate or law firm environment or a four-year college degree along with a minimum of one year of administration experience in a professional services, corporate or law firm environment required.
• Strong proficiency in Excel, Word, Access and PowerPoint.
• Proficiency in HTML preferred.
• Excellent administrative and organizational skills.
• Strong project management skills required.
• Ability to work with a high degree of accuracy and attention to detail in a busy office environment.
• Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
• Reliability, dependability, and strong motivation to respond to requests quickly.

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