Job Description

Are you a highly organized, detail-oriented professional with a passion for supporting executives and teams? We are looking for an Administrative Assistant to join a fast-paced, dynamic environment where you will play a key role in managing administrative tasks and enabling leadership to focus on strategic responsibilities. This position is temp-to-perm and offers room for growth within a high-performing team.

Position Overview

The Administrative Assistant will provide essential support to executives and teams, ensuring smooth day-to-day operations. This role requires strong communication skills, professionalism, and the ability to manage multiple projects in a fast-paced, ever-changing environment. The position is based in New York and follows a hybrid schedule : in-office four days a week with remote work on Fridays .

Key Responsibilities

• Administrative Support: Manage a variety of clerical, administrative, and business tasks, including phone calls, meetings, and travel coordination.
• Calendar Management: Coordinate complex schedules, prioritizing events, meetings, and appointments to optimize executives’ time.
• Meeting Coordination: Prepare agendas, secure meeting facilities, organize materials, and follow up on action items.
• Travel Arrangements: Plan and book travel itineraries, including transportation, accommodations, and scheduling.
• Expense Management: Process and reconcile expense reports in a timely and accurate manner.
• Presentation Support: Assist with the creation of PowerPoint presentations and other ad hoc reporting.
• Task Management: Monitor deadlines and incoming requests, taking necessary action and providing follow-up as delegated.
• Team Collaboration: Provide support to a large team, interacting confidently with senior leadership and other stakeholders.

Skills & Experience Required

• Undergraduate degree in Business, Office Management, or a related field preferred.
• 2+ years of administrative experience, supporting executives and teams.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel).
• Exceptional organizational and time management skills, with the ability to handle multiple priorities.
• Strong interpersonal and communication skills, with a high level of professionalism and customer service.
• Detail-oriented and able to work independently in a fast-paced environment.
• A proactive, hands-on approach, with a willingness to take ownership of tasks and problem-solve effectively.

Compensation

• Annual Base Salary: $70,000 - $80,000.
• Compensation will vary based on experience and location, with additional opportunities for incentive-based compensation as part of the total package.

Why Join This Opportunity?

This role provides the chance to work in a dynamic, team-focused environment with opportunities for professional growth and development. If you enjoy taking initiative, thrive under pressure, and are motivated to contribute to a high-performing team, this is the perfect opportunity for you.

How to Apply

If you’re ready to take on a rewarding administrative role, we’d love to hear from you!

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