Job Description

THOR Solutions is seeking a motivated junior/mid-level Administrative Assistant to provide support services at Naval Information Warfare Center Pacific (NIWC Pacific) in San Diego, CA . In this role, you'll support the NIWC Code 81500 New Professionals Program team in a variety of administrative tasking. An ideal candidate will possess prior administrative experience obtained in a US Navy/DoD environment.

Typical Responsibilities include:

• Personnel Coordination:
  • Maintain a daily personnel muster list. Identify and locate individuals who have not checked in. Archive muster data in the NIWC Hub.
  • Review personnel leave requests for accuracy, coordinate corrections, and submit to customer for approval.
  • Correspond with participants and stakeholders of the New Professionals Program, providing general assistance and support for a variety of requests. As required, escalate requests to the NMCI helpdesk system for additional troubleshooting.
  • Send out muster, timekeeping, scheduling, and deadline correspondence via email and other platforms.
• New Hire Orientation & Training:
  • Generate, route, track, and store electronic folders and documentation for incoming new hires in the NIWC Hub and other systems.
  • Coordinate new hire scheduling, tours, and training events.
  • Prepare physical and electronic documentation ahead of new hire start.
  • Track new hire progress through various milestones and requirements.
  • Physically lead new hire groups through initial orientation and training events.
  • Present timekeeping training to new hires.
  • Track attendance, completion certificates, and other artifacts related to new hire training.
• Attend team meetings and provide highlights or assist with specific tasks as requested.
• Perform various other administrative duties as needed.

Location: Fully onsite at Naval Base Point Loma.

Typical Physical Activity : Desk/computer work in an office environment. May involve: repetitive motion.

Schedule : California Alternate Work Week schedule. Mondays – Thursdays 9 hours daily, and Fridays alternate between 8 hours or 0 hours.

Target Pay Range : $25.24 – 27.00/hour.

Security Clearance Eligibility Required : This position requires a DoD Secret security clearance. A qualified candidate must already possess an active or interim Secret clearance (highly preferred) , or be eligible to obtain a Secret security clearance as a precondition to hire.

Typical Knowledge, Skills, and Abilities: 

• Bachelor’s degree in a relevant discipline is highly preferred.
  • Other degrees, relevant business or vocational training, or relevant military experience may be considered in lieu of a Bachelor’s degree.
• At least two (2) years of recent, relevant experience in administrative roles or similar.
  • Experience gained in a US Navy/DoD environment is highly preferred.
• Proficiency in common productivity, including the Microsoft Office suite and Adobe Acrobat.
• An ideal candidate will have experience with Atlassian Confluence.
• Ability to work independently and collaborate effectively with team members.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.

Benefit Offerings: Along with competitive pay, THOR offers a comprehensive benefits package including: 

• Paid Time Off
• Paid Holidays
• 401(k) with employer match
• Medical Insurance (3 plan options)
• Dental Insurance (2 plan options)
• Vision Insurance Plan
• Healthcare and Dependent Care Flexible Spending Accounts
• Commuter Benefits
• Basic Life, AD&D, short-term and long-term disability insurance
• Supplemental life insurance
• Pet Benefits
• Legal Resources and ID Theft benefits
• Employee Assistant and Work-Life Program
• Voluntary Leave Transfer Program
• Tuition Reimbursement
• Employee Referral Program

THOR is proud to be an Affirmative Action/Equal Opportunity Employer. THOR considers all qualified applicants for employment without regard to age, race, ethnicity, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability status, or status as a protected veteran. THOR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. Equal Employment Opportunity (EEO) is the law.

Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens.

Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran’s Excellence (CVE) verified Service Disabled Veteran Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support, training support, fleet support, corporate operations support, assessments and studies. THOR is privileged to deliver service solutions to the nation’s most complex military, public sector and industry challenges.

THOR is proud to be an Affirmative Action/Equal Opportunity Employer. THOR considers all qualified applicants for employment without regard to age, race, ethnicity, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, disability status, or status as a protected veteran. THOR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. Equal Employment Opportunity (EEO) is the law .

THOR is proud to be a Veteran-Friendly Employer . THOR does not discriminate against a qualified applicant because of their status as a protected veteran, or their relationship or association with a protected veteran. This includes spouses and other family members.

If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process, please contact us at recruiting@thorsolutions.us or (571) 215-0077.

If you would like to view a copy of THOR’s affirmative action plan, please email recruiting@thorsolutions.us .

Job Tags

Holiday work, Full time, Temporary work, Interim role, Local area, Worldwide, Flexible hours,

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